Invoicing Small business

Live Self-serve pricing — no scoping call needed, request to buy when you're ready.

InvoiceIQ — invoicing that just does the right thing.

Branded, VAT-aware invoicing for sole traders and small businesses. Track time against a project with a live timer or a weekly timesheet, log expenses with a receipt photo, then pull the unbilled ones straight into an invoice — the whole job-to-cash loop in one place. Sequential numbering, client and product memory, an invoice log and one-click PDF — VAT stays off until you cross the threshold, then switches on to produce fully HMRC-compliant VAT invoices, tax point and all.

Request to buy →See pricing

£10 per seat / month, excluding VAT, billed in arrears · no setup fee · monthly rolling, cancel for the end of any month · drops to £8.33/seat/month automatically after 12 consecutive paid months, no prepayment · how pricing works

◆ No scoping call needed — pay by card or PO once you're signed off, and we'll grant access as soon as that clears. Want to see it running first? book a walkthrough instead.

Sole-trader readyTime tracking & timerProject budgetsHMRC-compliant VAT invoicesPart-payments & overdue remindersOne-click PDF

Works with what you already have: Client and product lists from CSV; branded PDF invoices; a clean export for your accountant or bookkeeping software. No payment gateway (Stripe/GoCardless) or bank feed yet — record payments yourself and InvoiceIQ tracks the rest.

Where your data lives: On your own device by default — nothing is sent to us. Optional hosted team mode keeps your team's data in a UK database (Supabase, London, eu-west-2), separated from other customers by row-level security. Security & trust →

InvoiceIQ — New Invoice

What it does

Everything InvoiceIQ surfaces, in one place.

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A timer that becomes an invoice

Start a timer against a project, or fill in the weekly timesheet — then tick the hours you want billed and they drop straight in as line items. No re-typing hours from a notebook.

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Expenses with receipts

Log a cost against a project, snap the receipt — it's shrunk down before it's ever stored — and rebill it to the client with one click, markup included if you charge one.

Sequential numbering, automatically

Every invoice gets a unique, ordered number with no manual tracking — clean records HMRC will be happy with.

VAT-aware by default

Under £90k? Invoices show no VAT. Register later and flip one switch in Settings — InvoiceIQ handles the rest.

☺

Clients & products remembered

Save a client or a product once and quick-add it next time — no re-keying addresses or line items.

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A searchable invoice log

Every invoice you've raised, with status — sent, paid, overdue — in one place you can actually find.

Part-payments, tracked properly

Record a payment against an invoice — full or partial, with date, method and reference — and InvoiceIQ keeps the running balance. The dashboard separates money actually received from what's still outstanding, and a priority-actions list ranks overdue invoices oldest first with a one-click reminder.

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One-click branded PDF

Export a clean, on-brand PDF ready to send, formatted the way a small business should look.

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Built for the whole *IQ family

Pre-loaded to invoice for FinanceIQ and TradeIQ work — or any product line you add.

Who it's for

Invoicing without the subscription bloat.

No per-seat SaaS, no features you'll never use — just fast, correct invoices and a tidy record, sized for a sole trader or a small team.

InvoiceIQ — Invoice & client details

£0

No VAT until you need it

Compliant for the under-£90k sole trader out of the box, with a clean upgrade path when you register.

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Records that build themselves

Numbering, client memory and the invoice log mean your records stay in order without extra admin.

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Send in seconds

Fill, save, export — a professional, branded invoice out the door in under a minute.

Talk to us about InvoiceIQ

Pricing

The same time-tracking loop as the big names, on a per-seat rate stated up front.

Track time, log expenses, invoice off them. Flat £/seat/month, quoted up front — nothing stacked on top once you cross a threshold of projects, clients or invoices you didn't know you were counting.

One number, no surprises

What's on the pricing page is what you pay — no usage fees calculated from last month's activity landing on the bill afterwards.

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Rate locked for the term

Your price doesn't move mid-contract. Add seats when you need them — that's a message to us, not a renegotiation.

One per-seat rate, no usage fees

The price on the app-pricing page is the price — no invoice-volume tiers or usage fees added on top.

Compliance & records

VAT invoices with every field HMRC requires, the moment you register.

Below £90k you raise clean commercial invoices; register for VAT and InvoiceIQ produces invoices carrying every field HMRC requires — automatically — with records kept audit-ready from day one.

VAT

Every mandatory field

Once registered: the "VAT invoice" title, your VAT number, per-line rate, net, VAT total and gross — all added automatically, nothing to remember.

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Tax point shown

The time of supply is set on every VAT invoice, defaulting to the issue date — the field most templates quietly leave off.

№

Sequential numbering

Unique, unbroken invoice numbers with no gaps — the ordered audit trail HMRC expects to see.

REC

Record retention

Structured records you can keep and re-export for as long as HMRC requires you to retain them.

We structure your invoicing to current UK requirements but are not a tax or compliance authority; confirm your specific obligations with your accountant or HMRC. Full standards breakdown →