New · Workforce field-service & multi-site teams

Live In daily use with a UK field-service installer — rota, timesheets and leave for the whole engineering team. iPhone & Android app built.

DiaryIQ — the week's rota, timesheets and leave, in one place.

Built for teams of field engineers working across sites and contracts. DiaryIQ keeps the week's rota, everyone's timesheets, leave requests and the company handbook on one screen, so a manager's "who's where and who owes me what" stops living in a spreadsheet and a WhatsApp group.

Book a walkthrough →See pricing

No implementation fee for the standard build (customisation scoped and quoted separately) + £6 per seat / month, excluding VAT · three-year term, first year in advance · how pricing works

Drag-drop weekly rotaTimesheet & leave approvals inboxChase list for late submissionsHandbook read-trackingExport CSV for payrollNative iPhone & Android app

Works with what you already have: Employees and projects bulk-imported from a spreadsheet; payroll-ready CSV export with your own pay-element mapping.

Where your data lives: Hosted for your team in a UK database shared across the IQ apps (Supabase, London, eu-west-2) — your organisation's data kept apart from every other customer by row-level security — with the iPhone and Android app syncing to the same place. Security & trust →

DiaryIQ — Dashboard

What it does

Everything DiaryIQ surfaces, in one place.

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A rota built by dragging, not typing

Save a shift as a reusable template — full day, half day, callout — then drag it onto the week for any engineer. Copy a week forward, switch between a 5-day and 7-day view, and publish when it's ready.

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Missing timesheets, ranked oldest first

Everyone submits against their assigned shifts; a manager approves from one inbox instead of trawling round each person for a weekly total.

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Who hasn't submitted, ranked

A live list of who's missing this week's timesheet, oldest first, with a one-click nudge — a copy or mailto action, not an auto-send spam bot.

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Leave & TOIL, tracked properly

Annual leave, unpaid leave and time-off-in-lieu requested against a calendar, approved or rejected with a reason, and reconciled against each employee's allowance.

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A handbook people actually read

Publish the company handbook from the app and see exactly who has acknowledged the current version — and who's still outstanding.

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One view, every site and team

Filter the whole dashboard by team or go company-wide, so a multi-site operation sees the same picture a single crew does.

Why a rota

Stop running the week from a spreadsheet and a group chat.

Field-service rotas drift the moment they leave a single manager's head — a swapped shift here, a missed timesheet there. DiaryIQ keeps the whole week's assignments, by engineer and by day, visible and editable in one screen.

DiaryIQ — Rota

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Every engineer's week, at a glance

Shift templates colour-coded by job, dragged onto the day they're needed — no more cross-referencing a paper diary against a client job sheet.

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Copy a week forward in one click

Recurring contracts and standing shifts roll into next week without re-building the rota from scratch every Sunday night.

✓

Publish when it's ready, not before

Build and adjust the rota freely, then publish the week so the team sees a finished plan — not a work-in-progress that keeps moving under them.

Talk to us about DiaryIQ